You can use the Meet Now command to quickly start an online meeting and invite people who are either inside or outside your organization.
You may be invited to an unscheduled or Meet Now meeting or to a meeting that is already in progress.
You can make conference calls to contacts you select in your Contacts list. You can also start a conference call from your mobile phone or from a new phone number, such as a hotel room phone when you are traveling.
Schedule an online meeting or conference call in the Microsoft® Outlook® messaging and collaboration client by using the Online Meeting Add-in for Microsoft® Lync™ 2010. The Online Meeting Add-in for Lync 2010 is installed automatically when Lync 2010 is installed.
IMPORTANT Lync supports both online meetings and conference calls. One meeting request is used for both purposes.
To create an online meeting or conference call request in Outlook, do the following:
To join a scheduled meeting or conference call, do the following:
The default online meeting options are best for small conference calls or sharing and collaboration sessions with people inside your organization. If you are scheduling an online meeting with people outside your organization or your meeting is unusually large, use the Online Meeting Options dialog box to help you determine the following:
To set access and presenter options, do the following:
You can set up Lync to connect to the meeting audio the samSharing and Collaboratione way every time, or to prompt you for a choice.
NOTE If you don’t see the phone number you want, enter it under My phone numbers, at the top of the dialog box.
It takes only a couple of clicks to share your screen with a colleague in another location, give a formal Microsoft® PowerPoint® presentation, or share ideas on the whiteboard.
NOTE Whenever you’re actively sharing or presenting, a bar is shown at the top of the window that reads You are sharing.
Sometimes you want to share only a single program and its windows.
NOTE Whenever you’re actively sharing a program, a bar is shown at the top of the window that reads You are now sharing and a glow appears around the program window indicating what is being shown.
When you start sharing your desktop, a monitor, or a program, you’re the only one in control. When you’re ready, you can allow others to use their own mouse and keyboard to navigate and make changes on your computer. You can take back control at any time.
NOTE If you choose an individual, this person can immediately control your mouse and make edits using their keyboard. If you choose Automatically accept control requests, people automatically get control when they clickRequest Control.
Giving a prepared presentation to a group, you most likely want to control the content, pace, and what’s being shown at all times.
NOTE Whenever you are presenting, a bar is shown at the top of the window that reads You are now presenting.
Online Meeting Quick Start Guide can be found Sharing and Collaboration
To learn more about the advanced online meeting features within Lync go here (build advanced call feature page)